ART LIVES HERE PROJECT GRANTS


The Art Lives Here: Place and Neighborhood-Based Projects program aims to support and nurture community-led place and neighborhood-based art projects that activate and enliven publicly-accessible places and enhance the quality of life in Beaverton’s eleven neighborhoods.

Project duration may vary and could be a one-time placemaking event, performance or other artwork installation that is on display temporarily or permanently. Proposals will be considered on a case-by-case basis and can include but are not limited to: design interventions, community projects, festivals, performances, public art, streetscaping, landscaping, and functioning public amenities such as creative wayfinding, decorative benches, tables and bicycle racks.

Applicants should provide detailed information on what opportunities for which they are seeking funding, the challenges or site conditions that are being impacted and what this project would contribute to the residents of Beaverton. In short, we are asking applicants to get to the heart of why this project is relevant to the community and public space for which it was imagined, and what you hope to achieve both short and long-term if this project is awarded a grant.  Please note:

  • Public place is defined as an area that is accessible, highly visible and open to the public, such as an alley, park, plaza or street. Projects can be on private property so long as they meet the definition of a public place.
  • Proposals can be conceptual and do not need to identify all details regarding implementation and permitting specifics (e.g. insurance needs, precise location details, design qualifications, etc.). Grant recipients will receive guidance from City Staff to facilitate these implementation areas for their projects 
  • Applicants are encouraged to instigate collaborative creative and community partnerships and should consider inclusivity in their approach.

2019 PILOT PROGRAM BUDGET 

In 2019, the City of Beaverton will invest a maximum of $10,000 in grants through the Art Lives Here program. Should the program be successful, we hope to be able to offer additional funds in subsequent years if the program is continued.   

  • Funding requests may be up to $5,000 per project 
  • This is not a matching-grant but we encourage applicants to leverage other funds raised to augment their projects. Applicants should include either potential or confirmed funding sources in their project budget.  
  • If the applicant is requesting the full award amount and their project budget falls over that amount, a clear fundraising plan must be presented with the application 
  • Crowdfunding and fundraising through community engagement activities is encouraged 
  • The 2019 funding goal is up to three projects 

 2019 PROGRAM TIMELINE  

  • Call for proposals: Thursday, January 2, 2020
  • Submission deadline: EXTENDED to THURSDAY, April 9, 2020, 5:00 PST 
  • Award Notification: May 2020
  • All funded activities must take place between July 1, 2020 and June 30, 2021.  

PROGRAM GOAL

Informed by Beaverton’s Community Vision, the goal of the Art Lives Here program is to support place and neighborhood-based revitalization and activation projects that:   

  • Enrich the lives of Beaverton residents and visitors by integrating arts, culture and creativity into daily life and neighborhoods and making them accessible for all 
  • Nurture community collaboration; encourage partnership among artists and creative industries, businesses, cultural and other non- and for-profit organizations 
  • Contribute to economic vitality, instigate neighborhood revitalization and beautification, and promote our city as a place that is welcoming, vibrant, responsible, friendly, safe, and active. 
  • Inspire creativity and innovation by providing opportunities for local and regional talent, both emerging and established. 
  • Demonstrate cultural diversity, social equity and inclusiveness through the engagement of arts, culture and creativity in neighborhoods 
  • Recognize and honor community identity and heritage; preserve and commemorate local and multicultural traditions and histories 
  • Animate and enliven public spaces  
  • Increase public safety and awareness 
  • Capitalize on community assets and identity 
  • Create public spaces that promote health, happiness and well-being

ELIGIBLE APPLICANTS 

All applicants will be considered, but it is advisable that the primary applicant identify as one of the following:  

  • Neighborhood Association Committees (NACS) or neighborhood-based group 
  • Business Development Association or Chamber of Commerce, etc. 
  • Business or placed-based organizations (non- and for-profit) 
  • Individual professional artist or artist collective 
  • School groups in the Beaverton School District 

The following INELIGIBLE APPLICANTS may participate through endorsement or partnership with the above eligible applicants, but may not apply directly:  

  • Religious organizations, government agencies, political groups, district councils, hospitals, or newspapers.  
  • Individual Students 

ELIGIBLE PROJECTS 

Proposals will be accepted and considered for projects that:  

  • Are located in either an indoor or outdoor public place within the City of Beaverton, and are consistent with city policies and municipal code 
  • Retain a project coordinator, either volunteer or paid position, who will act as the sole liaison with City Staff and will initiate, plan, implement and provide evaluation materials to the City. 
  • Align with the program’s goals and objectives 
  • Are tactile, physical or experiential objects or events that could inspire long-term, sustainable change in public places 
  • Indicate a desired timeline or lifespan for the project (timelines may be flexible and evaluated on a case-by-case basis) 
  • Are free and open to all members of the public 
  • Comply with applicable design standards for accessibility based on the Americans with Disabilities Act (ADA)

ELIGIBLE EXPENSES 

Art Lives Here funding may be used to cover expenses directly related to the project, such as:
Planning & Personnel

  • Project management, volunteer coordinator, community organizer 

Professional Services & Fees

  • Permits (parks, construction, etc.) 
  • Professional consultants (designer, engineer, artist, etc.) 
  • Insurance (see Insurance & Liability Coverage below) 

Material, Supplies & Maintenance

  • Art supplies (paint, printing, etc.) 
  • Building materials 
  • Equipment rental (audio/visual, tents, tables, etc.) 
  • Landscaping (soil, shrubs, plants, mulch, rocks, logs, etc.) 
  • Installation / De-installation 
  • Maintenance needs 

INELIGIBLE PROJECTS & EXPENSES 

Project funds may not be used for:  

  • Projects on private property that are not publicly-accessible 
  • Projects that have restricted participation and public access on the basis of race, gender, creed, origin, age, disability 
  • Purchase of facilities 
  • Maintenance, operation or retroactive funding of existing projects 
  • Activities that are not tied directly to program objectives 
  • Re-granting 
  • Fundraising activities 
  • General operating expenses and activities 
  • Surveys or studies 
  • Financial awards 
  • Cash reserves and endowments 
  • Food and beverage (unless demonstrated as a primary need or essential to an artist’s vision i.e. social practice projects involving food) 

CONTRACTING & PAYMENTS 

All projects require a funding agreement between the grantee and the City of Beaverton before funds are awarded.

Typically award money is paid out in two to three disbursements, depending on the scope of work and expected deliverables:  

  • After a contract between the City of Beaverton and the grantee has been completed.  
  • Near completion or execution of project. Payment amounts and real costs can be negotiated under the terms of the agreement with the City of Beaverton.  
  • A retainer amount held until final report, evaluation and images have been received by City Staff. 

INSURANCE & LIABILITY COVERAGE 

The following insurance MAY be required, depending on the scope of work: 

Workers’ Compensation - State mandated coverage for employees injured on the job. Sole Proprietors (those with no employees) are not required to carry Workers’ Compensation. It is important to notify the City if this rule applies to you. 

Business Auto Liability - Coverage for liability (negligence) claims by a third party related to the operation of an automobile. Auto insurance is required of all contractors who will be operating a vehicle as part of their contractual duties for the City. The standard limit required $1,000,000.  Contractors who use their personal vehicles can substitute their personal auto insurance for the business auto requirement.  It is important to notify the City if this rule applies to you. 

General Liability - Coverage for liability (negligence) claims by a third party related to bodily injury (injury to another person) or property damage (damage to another person’s property). Limits will vary depending on the scope of work.  

Professional liability - Coverage for claims related to a "professional’s" error in judgment, planning or design. Examples of work requiring professional liability are architectural designs and engineering studies. NOTE: if a third party is hired to do such work, that third party is allowed to carry the insurance. 

In order to determine what type of insurance is required, final grantees will need to provide details on:

FOR PHYSICAL ARTWORKS:  

  • What is the work? (medium, materials, weight, size) 
  • Where event will be located and how many people will attend? Will food and beverage be served? 
  • How many people are part of the process from inception to completion? 
  • Are these people employees or all sole proprietors? 
  • Is specialized/certified knowledge required of the project such as engineering studies or architectural rendering? 
  • How will it be installed; where will it be installed; who will be installing it? 
  • Will the public have access to the space during the installation? 
  • What, if any, special equipment is necessary to install and who will be handling the equipment? 

 FOR EVENTS: 

  • Where will event be located and how many people will attend?  
  • Will food and beverage be served and if so, by whom?  
  • How many people are part of the process from inception to completion? 
  • Are these people employees or all sole proprietors? 
  • Will alcohol be served on premises of event? 

IMPORTANT!  Your contract with the City includes indemnification. You are responsible for any claims that arise out of your work with the City. Even if insurance is waived, it is in your best interest to determine any exposures and potentially purchase insurance to cover that exposure. 

ACCESSIBILITY 

This information can be made available in large print or audio tape upon request. Language translators, assistive listening devices, or sign language interpreters will be made available at any public meeting or program with three business days advance notice. To request these services, please email artsmail@BeavertonOregon.gov and reference Arts Program Grants.

SELECTION REVIEW CRITERIA 

Submissions will be reviewed by designated representatives of the City of Beaverton and the Beaverton Arts Commission. The following factors and criteria will be used to evaluate proposals: 

  • Neighborhood Participation & Community Partnerships (20 Points): Clearly define how the project will provide a creative solution for specific issues in the proposed area. Demonstrate community support and collaboration, and how the project will create strong partnerships in the neighborhood. 
  • Creativity, Artistic Quality, Scope & Merit (20 Points): Proposals should be innovative, well-defined, goal-oriented, original and either visually or experientially compelling, and draw on community resources and talent. 
  • Planning, Feasibility & Maintenance (20 Points): Proposals should demonstrate how feasible the project is in terms of timeline, budget and available resources. Explain how the project will be safely produced, installed, maintained and removed. 
  • Economic & Community Vitality, Leverage (20 Points): How well does the project address the objectives of the grant program and catalyze a vision to enhance the vibrancy and economic vitality in a neighborhood? Proposals should include measurement tools for reporting on the success of the project, and addressing challenges or opportunities in the neighborhood. 
  • Community Benefit & Social Impact (20 Points): Proposals should demonstrate how the project represents and boasts community identity, heritage, engagement and sense of place. 

POST- AND MID-PROJECT EVALUATION 

Through multiple phases of the project, grant recipients may be required to provide a project evaluation that includes expense reporting, project documentation (photographs, video and/or text), related press, an assessment of whether grant objectives were met and how the project was successful. 

APPLICATION CHECKLIST 

Proposals for the Art Lives Here grant will only be accepted if the application form is completed and submitted online through Submittable with required documentation including: 

  • Project Budget 
  • Up to six images or media files which visualize or demonstrate examples or sketches of your proposed project. This may include previous work but proposed work must be included. 
  • Information and photos that capture the desired site or place. 
  • Minimum of one letter of endorsement (formal letter or email) from a City Councilor, registered NAC, business association, other place-based community organization or professional affiliate. 

GRANTS STAFF & REVIEW COMMITTEE
Beaverton Arts Program staff and Beaverton Arts Commission board members will review and evaluate proposals according to the established eligibility criteria.  

  1. Awards will be based on grant panel’s recommendations. 
  2. Grant applicants can anticipate notification of grant award status in May 2020. 
  3. Notification and information on award status can only be given after the grants process is complete. 

GRANT ASSISTANCE 

For questions about the grant guidelines or application, contact the Beaverton Arts Program at artsmail@beavertonoregon.gov.

CALL TO CHOREOGRAPHERS /DANCERS 

DEADLINE to apply is EXTENDED to Thursday, April 9, 5 PM, PST  

The City of Beaverton Arts Program is seeking proposals from choreographers to create and perform a dance as part of Ten Tiny Dances on Saturday, July 11, 2020. 

As an annual event since 2009, Beaverton Ten Tiny Dances is an opportunity to present both contemporary and traditional dance, to publicly highlight the rich mix of cultures in Beaverton, and to expose audience members to culturally diverse performances. 

The event presents both contemporary dancers and traditional/ethnic dancers on 4’ x 4’ stages in non-traditional/unexpected outdoor locations. The format offers choreographers the opportunity to explore the concept of creative limitation, and the small stage also puts dancers in very close contact with the audience. Artists are offered the opportunity to create site specific performances. The city’s Arts Program actively promotes the event and the audience has been large and receptive.

ENTRANTS CALENDAR 2020

  • SAT, JUL 11 | Ten Tiny Dances event at various locations near The Round
  • JAN 2 – MAR 19 | Artists MUST apply electronically by THURSDAY, April 9, 5 PM, PST
  • TBD | Artists MUST attend one (1) informational meeting and orientation the day of the event. 
  • SAT, JUL 11 | Attend orientation, rehearsal, and event in ONE day at various locations near The Round

ARTISTIC CHALLENGES AND OPPORTUNITIES

  • Use of 4’ x 4’ stage
  • Dance being between three to eight minutes in length
  • Audience will be close to performers and may be on three or four sides
  • Concept of creative limitation due to the “tiny” stage and the close-proximity to the audience
  • Site-specific stage locations: each year we are intentional about choosing stage locations that are unique, responsive to each locations’ conditions, the environment, or underutilized, or considered to be unusual places to experience a performance of this nature. In 2020, performances will be held at five locations near the BG Food Cartel, parking garage, The Round, The Rise and the future site of the Patricia Reser Center for the Arts. Of these outdoor locations, specify which one sounds most exciting or appropriate for your intended performance. 
  • Please make sure your proposal does not violate a traditional form, but perhaps expands that form to make it appropriate to our structure 
  • Creativity is encouraged!
  • Choreographers must make sure that the dance is well-suited to outdoor stages in unexpected places
  • Dances will be presented five times through the course of the event
  • Music level is difficult to control in outdoor spaces
  • Dancers are encouraged to surprise, delight, or challenge the audience, but they must be family-friendly and appropriate for outdoor, public audiences
  • Dances can use more than one performer as well as recorded music or live musicians

ARTIST SELECTION PROCESS AND CRITERIA 

A selection panel will review submissions from choreographers and make recommendations to the event coordinator and artistic director. We are specifically looking for the following. 

  • Artistic merit
  • Artists interested in the concept of creative limitation/constraint, and who are eager to work with the artistic challenges listed above;
  • Artists representing a range of artistic styles;
  • Artists who demonstrate clear vision, artistic innovation, and artistic rigor
  • Dancers representing the ethnic cultures of Beaverton (including artists of European-American descent); 
  • Choreographers/dancers representing either contemporary or traditional/ethnic forms

Ten choreographers will be selected representing traditional/ethnic and contemporary styles. It is anticipated that the majority of these choreographers/dancers or their work will represent the ethnic populations of Beaverton which include Spanish-speaking, Russian-speaking, Asian and Pacific Islanders, Native American, African-American, African, Middle Eastern, Slavic and others. We encourage proposals from choreographers that draw from contemporary or traditional/ethnic backgrounds and dance forms, and collaborations between choreographers and choreographers and musicians.

COMPENSATION AND ARTIST REQUIREMENTS 

Each choreographer will receive $2,000. No additional funds are available for travel, musicians, etc. Choreographers decide how to use the $2,000.

Choreographers must:

  • Attend one (1) informational meeting of all artists
  • Participate in a facilitated talk-back (dialogue) session with audience members following the event. Choreographers must participate in the event, and dancers are invited to participate if they choose.

Choreographers and dancers must:

  • Attend the orientation on Saturday, July 11 at 10 AM. 
  • Attend run-through and bring music to perform the piece the morning of Saturday, July 11 at 11 AM. 
  • Perform their dance five times during the event on Saturday, July 11 from 4-7 PM  

Choreographers will receive the full $2,000 fee only if they participate in these five activities.

SPECIAL NOTE TO RETURNING PERFORMERS: Because of the time change to a late afternoon event orientation, rehearsal and event will all take place in ONE day on Saturday, July 11, 2020, from 10 AM-7 PM. There will be a two-hour break from 1-3 PM which includes lunch for all.  

TO APPLY 

DEADLINE to apply is THURSDAY, April 9, 2020, 5 PM, PST

  • Written description of your 3-8 minute dance piece. Please provide a clear description of the concepts and dance/performance forms you will utilize. Description can be no longer than 250 words. 
  • How you would categorize/classify your dance style. 
  • Resume/vita, no longer than 2 pages, in pdf format attached to your online application.
  • Link to webpage showing video of your previous choreography and performance.  
  • It is the applicant’s responsibility to identify exactly which 3-5 minute segment(s) of the web link the selection panel should watch. The review panel will not be able to watch more than the 3-5 minute section(s).
  • The selection committee finds it very helpful if the web link contains work that was done in a confined space, on a small stage, or if a 4’ x 4’ square is taped on to the floor representing the stage size. 

APPLICATION ASSISTANCE

We are looking forward to receiving materials from a variety of qualified contemporary and traditional/ethnic choreographers/dancers. We do not want this application process to dissuade qualified choreographers from applying (for example, those with limited English skills). If you are interested and need assistance, please contact us.

Please do not hesitate to email (artsmail@BeavertonOregon.gov) or call (503-526-2471) if you have questions or need assistance.

BEAVERTON 

NIGHT MARKET

Mercado Nocturno de Beaverton (español abajo)

 Hosted by the Diversity Advisory Board

About the Market

The Beaverton Night Market is scheduled for Saturday, July 18 and August 15, 2020, from 5 to 10 pm.

Mission & Goals

The Beaverton Night Market exists to create a vibrant, intercultural, family-friendly space that is reminiscent of night markets internationally. The Market offers a culturally-relevant evening activity and gathering space with ethnic food and crafts for families of all backgrounds in Beaverton. Goals:

  • Foster a space for cross-cultural exchange and interaction by community members
  • Create a space for emerging ethnic food and craft vendors to showcase their work and share their traditions
  • Promote economic opportunity for culturally-specific businesses in Beaverton
  • Offer a fun, safe and family-friendly cultural activity locally

Vendor Conduct

Our focus is to create a clean, safe, family-friendly experience for attendees. Please keep in mind the following guidelines:

  • Provide a quality, efficient service or product
  • Be courteous and professional
  • Maintain a safe and clean space
  • Market vendors are prohibited from serving alcoholic beverages
  • We reserve the right to revoke your space if any of the above expectations are violated

Terms of Space Agreement

  • Space: We will reserve space for a 10 x 10 ft. canopy, 1 table and 2 chairs, as well as any agreed upon electrical/water arrangements for each vendor selected to participate. Other materials or supplies must be provided by the vendor. YOU MUST BRING YOUR OWN CANOPY.
  • Setup: Vendor check-in will open at 1:30 PM. All vendors must be set up by 4 PM and stay until the conclusion of the event. The market is open for business from 5 PM – 10 PM.
  • Break down: Vendors may not begin breaking down booths until the conclusion of the event at 10PM to avoid injury or accidents with attendees on the premises.
  • Cancellation: If a participating vendor wishes to cancel, a minimum of 1 weeks’ notice is required to allow time to fill the spot from the wait list. If the city cancels the event due to weather or other unforeseeable events, the city will notify vendors by using the primary contact number provided.
  • Participation: With some limited exceptions, the expectation is that selected vendors will be available to participate in BOTH July and August markets.
  • There is no booth fee to participate. Vendor insurance and county and state food permits (if applicable) are required but assistance is available to navigate these pieces upon acceptance to the Market. Information on specific requirements is available at www.BeavertonOregon.gov/NightMarket.


 Questions or need support to apply? Contact Jodi Monroy, Market Manager

503-453-5153 or BeavertonNightMarket@gmail.com

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MERCADO NOCTURNO 

DE BEAVERTON

Organizado por el Consejo de Diversidad de Beaverton (DAB)  

Acerca del mercado

El Mercado Nocturno de Beaverton está programado para los sábados 18 de julio y el 15 de agosto de 2020, de 5 a 10 p.m.   

Misión y metas

El mercado nocturno de Beaverton existe para crear un espacio vibrante, intercultural y familiar que recuerda a los mercados nocturnos a nivel internacional. El mercado ofrece un espacio de reunión y una actividad culturalmente pertinente por la noche con comida étnica y artesanías para las familias de todos los orígenes en Beaverton. Metas:

  • Fomentar un espacio para el intercambio intercultural y la interacción entre los miembros de la comunidad.
  • Crear un espacio para que los vendedores emergentes de comida étnica y artesanías puedan mostrar su trabajo y compartir sus tradiciones.
  • Promover oportunidades económicas para empresas específicas de varias culturas en Beaverton.
  • Ofrecer una actividad cultural divertida, segura y familiar a nivel local.

Conducta de los vendedores

Nuestro enfoque es crear una experiencia limpia, segura y familiar para los asistentes. Tome en cuenta los siguientes lineamientos:

  • Proporcionar un servicio o producto de calidad y eficiente
  • Ser cortés y profesional
  • Mantener un espacio seguro y limpio
  • Los vendedores del mercado tienen prohibido servir bebidas alcohólicas
  • Nos reservamos el derecho de retirar su espacio si se viola las expectativas anteriores.

Términos del acuerdo para uso de espacios

  • Espacio: Reservaremos espacio para un toldo de 10 x 10 pies, una mesa y dos sillas, así como cualquier arreglo acordado de electricidad / agua para cada vendedor seleccionado para participar. Otros materiales o suministros deben ser proporcionados por el vendedor. USTED DEBE LLEVAR SU PROPIO TOLDO.
  • Instalación: El registro de vendedores en la plaza del mercado abrirá a la 1:30 PM. Todos los vendedores deben estar instalados antes de las 4 PM y permanecer hasta la conclusión del evento. El mercado está abierto para las ventas de 5 PM - 10 PM.
  • Desmontaje: Los vendedores no pueden comenzar a desmontar sus puestos hasta la conclusión del evento a las 10 PM para evitar lesiones o accidentes con los asistentes en las instalaciones.
  • Cancelación: Si un vendedor participante desea cancelar, se requiere un mínimo de 1 semana de aviso para dar tiempo a llenar el espacio con la lista de espera. Si la ciudad cancela el evento debido al tiempo u otros eventos imprevisibles, la ciudad notificará a los vendedores a través del número de contacto principal proporcionado.
  • Participación: Con algunas pocas excepciones, la expectativa es que los vendedores seleccionados esten disponibles para participar en los dos mercados, en julio y agosto.
  • No hay una cuota para tener un puesto en el mercado. Se requiere seguro del vendedor y permisos de alimentos del condado y el estado (si aplican) pero hay asistencia disponible para navegar como obtenerlos si son aceptados al Mercado. Informacion acerca de los requisitos especificos esta disponible en www.BeavertonOregon.gov/NightMarket.

  

¿Tiene preguntas o necesita ayuda con la solicitud? Contacte a Jodi Monroy, administradora del mercado, al 503-453-5153 o BeavertonNightMarket@gmail.com

In Beaverton, the arts are a part of our identity, helping to build community, attract visitors and drive progress. The Beaverton Arts Program contributes by presenting arts and cultural events and programs that celebrate community values and help connect residents to their artistic and cultural heritage. 

Emerging Arts Opportunities is intended to provide support for unanticipated events or those responding to specific opportunities or urgent need, especially for emerging artists, students, or organizations new to the grant-making process. Projects could include workshops, art classes, or art activities that serve Beaverton residents. Applicants may apply on a rolling basis for this opportunity.

2019 PROGRAM BUDGET 

In 2019, the City of Beaverton will invest $5,000 in grants through the Emerging Arts Opportunities program. 

  • Funding requests may be up to $500 per applicant 
  • This is not a matching-grant but we encourage applicants to leverage other funds raised to augment their projects.

 2019 PROGRAM TIMELINE

  • Call for proposals: Monday, July 1, 2019
  • Submission deadline: Tuesday, June 30, 2020, or until all grant funds are expended 
  • Award Notification: within 4 weeks of application submission

PROGRAM GOAL

Informed by Beaverton’s Community Vision, the goal of Emerging Arts Opportunities is to support place and activation projects that:  

  • Enrich the lives of Beaverton residents and visitors by integrating arts, culture and creativity into daily life and neighborhoods and making them accessible for all
  • Nurture community collaboration; encourage partnership among artists and creative industries, businesses, cultural and other non- and for-profit organizations
  • Contribute to economic vitality, instigate neighborhood revitalization and beautification, and promote our city as a place that is welcoming, vibrant, responsible, friendly, safe, and active.  
  • Inspire creativity and innovation by providing opportunities for local and regional talent, both emerging and established.
  • Demonstrate cultural diversity, social equity and inclusiveness through the engagement of arts, culture and creativity in neighborhoods
  • Nurture and honor community identity and heritage; preserve and commemorate local and multicultural traditions and histories
  • Animate and rejuvenate public spaces 
  • Increase public safety and awareness
  • Capitalize on community assets and identity
  • Create public spaces that promote health, happiness and wellbeing

Applications must clearly demonstrate how the proposed activity will: 

  1. Build awareness of the role and value of arts in Beaverton and increase public participation; or
  2. Promote access to the arts, to enhance learning and development of art, and encourage public participation in the arts; or
  3. Support ways to celebrate diverse art forms or cultural diversity through art; or
  4. Foster economic development in the community through art

ELIGIBLE APPLICANTS

All applicants will be considered, but it is advisable that the primary applicant identify as one of the following:

  • Individual artists or artist collectives
  • School groups that fall within the city of Beaverton
  • Individual Students
  • Non-profits

The following INELIGIBLE APPLICANTS may participate through endorsement or partnership with the above eligible applicants, but may not apply directly:

  • Religious organizations, government agencies, political groups, district councils, hospitals, or newspapers. 

ELIGIBLE PROJECTS

Emerging Arts Opportunities funding may be used to cover expenses directly related to the project, such as:

Planning & Personnel

  • Project management, volunteer coordinator, community organizer

Professional Services

  • Insurance (see Insurance & Liability Coverage below)
  • Marketing expenses
  • Permits (parks, construction, etc.)
  • Professional consultants (designer, engineer, artist, etc.)

Material, Supplies & Maintenance

  • Art supplies (paint, printing, etc.)
  • Building materials
  • Equipment rental (audio/visual, tents, tables, etc.)
  • Landscaping (soil, shrubs, plants, mulch, rocks, logs, etc.)
  • Installation/De-installation
  • Maintenance needs

INELIGIBLE PROJECTS & EXPENSES

Project funds may not be used for:

  • Projects on private property that are not publicly-accessible
  • Projects that have restricted participation and public access on the basis of race, gender, creed, origin, age, disability
  • Purchase of facilities
  • Maintenance, operation or retroactive funding of existing projects
  • Activities that are not tied directly to program objectives
  • Re-granting
  • Fundraising activities
  • Surveys or studies
  • Financial awards
  • Cash reserves and endowments
  • Food and beverage (unless demonstrated as a primary need or essential to an artist’s vision i.e. social practice projects involving food)

APPLICATION CHECKLIST

Proposals for the Emerging Arts Opportunities grant will only be accepted if the application form is completed and submitted online through www.BeavertonOregon.gov/ArtSubmit with required documentation including:

  • Project narrative
  • Project budget
  • If applicable, up to six images or media files which visualize or demonstrate examples or sketches of your proposed project and/or previous work. Applicants may also submit other supporting material – such as a brochure, newsletter, past review, etc. 

GRANTS STAFF & REVIEW COMMITTEE

  1. Beaverton Arts Program staff and Beaverton Arts Commission board members will review proposals according to the established eligibility criteria. 
  2. Awards will be based on grant panel’s recommendations.
  3. Grant applicants can anticipate notification of grant award status within four weeks of application submission. 
  4. Notification and information on award status can only be given after the grants process is complete.

GRANT ASSISTANCE

For questions about the grant guidelines or application, contact the Beaverton Arts Program at 503-526-2471 or artsmail@beavertonoregon.gov

COMMUNITY ARTS ORGANIZATIONS AND PROJECTS GRANTS


In Beaverton, the arts are a part of our identity. The Beaverton Arts Program contributes by presenting arts and cultural events and programs that celebrate community values and help connect residents to their artistic and cultural heritage.  

Community Arts Organizations and Projects grants are open to individual artists, arts and culture groups, and Beaverton schools. Awards are available to applicants who bring people together to experience and explore art, assist local artists, celebrate cultural diversity through art, spur development and stewardship of art, and/or educate the community on the value of art. 

PROGRAM GOAL 

These grants are offered by the City of Beaverton to enrich the lives of the Beaverton community by integrating arts, culture, and creativity into the city and its neighborhoods. Proposals should have an arts-based focus and involve an element of public engagement, arts-based learning or meaningful art experiences.

In addition, we hope to promote projects that meet these goals: 

  • Nurture collaboration by encouraging partnerships between artists and other creative industries, businesses, and organizations both for- and non-profit. 
  • Contribute to economic vitality, support neighborhood revitalization and beautification, and promote our city as a place that is welcoming, vibrant, responsible, friendly, safe, and active. 
  • Inspire creativity and innovation in local and regional talent (emerging as well as established) by offering new opportunities and experiences in the arts. 
  • Demonstrate the elements of cultural diversity, social equity, and inclusivity through the engagement of arts, culture, and creativity in the city and neighborhoods.
  • Elevate our community assets, cultural identity, and heritage to nurture, honor, preserve, and commemorate our multicultural traditions and histories.  
  • Animate and rejuvenate public spaces. 
  • Increase public safety and awareness by activating shared spaces. 
  • Enliven public spaces to promote health, happiness, connectedness, and well-being. 

Applications must clearly demonstrate how the proposed activity will support at least one or more of the following:

  1. Build awareness of the role and value of arts in Beaverton and increase public participation. 
  2. Promote access to the arts, to enhance learning and development of art, and encourage public participation in the arts. 
  3. Support ways to celebrate diverse art forms or cultural diversity through art. 
  4. Foster economic development in the community through art. 

2020 PROGRAM BUDGET 

  • Funding requests may be up to $2,000 per project (please refer to eligibility to determine appropriate budget level). 
  • This is not a matching-grant so we encourage applicants to seek additional opportunities to augment their funding.   
  • If the applicant is requesting the full award amount and their project budget is greater than that amount, a clear fundraising plan must be presented with the application. 
  • Crowdfunding and fundraising through community engagement activities is encouraged. 

2020 PROGRAM TIMELINE 

  • Call for proposals: Thursday, February 6, 2020
  • Submission deadline: Thursday, April 30, 2020, 5:00 PM 
  • Award Notification: May 2020

ELIGIBLE APPLICANTS 

All applicants will be considered, but it is advisable that the primary applicant identify as one of the following: 

  • Individual artist or artist collective 
  • School group that fall within the city of Beaverton 
  • Individual Student enrolled in K-12, college, or post-grad courses 
  • Non-profit 

The following INELIGIBLE APPLICANTS may participate through endorsement or partnership with the above eligible applicants, but may not apply directly: 

  • Religious organizations, government agencies, political groups, district councils, hospitals, or newspapers.   

ELIGIBLE PROJECTS 

Proposals should be geared toward a specific performance, event, activity or artistic expression of the artist or organization. Applications must clearly demonstrate how the proposed performance, activity, event, or artistic expression will:  

  1. Build awareness of the role and value of arts in Beaverton and increase public participation. 
  2. Promote access to the arts, to enhance learning and development of art, and encourage public participation in the arts. 
  3. Support ways to celebrate diverse art forms or cultural diversity through art. 
  4. Foster economic development in the community through art.

ELIGIBLE EXPENSES 

Community Arts Organizations and Projects funding may be used to cover expenses directly related to the project, such as: 

Planning & Personnel  

  • Project management, volunteer coordinator, community organizer 

Professional Services  

  • Permits (parks, construction, etc.) 
  • Professional consultants (designer, engineer, artist, etc.) 
  • Insurance (see Insurance & Liability Coverage below) 

Material, Supplies & Maintenance  

  • Art supplies (paint, printing, etc.) 
  • Building materials 
  • Equipment rental (audio/visual, tents, tables, etc.) 
  • Landscaping (soil, shrubs, plants, mulch, rocks, logs, etc.) 
  • Installation / De-installation 
  • Maintenance needs 

INELIGIBLE PROJECTS & EXPENSES 

Project funds may not be used for:  

  • Projects on private property that are not publicly-accessible 
  • Projects that have restricted participation and public access on the basis of race, gender, creed, origin, age, disability 
  • Purchase of facilities 
  • Maintenance, operation, or retroactive funding of existing projects 
  • Activities that are not tied directly to program objectives 
  • Re-granting 
  • Fundraising activities 
  • General operating expenses and activities 
  • Surveys or studies 
  • Financial awards 
  • Cash reserves and endowments 
  • Food and beverage (unless demonstrated as a primary need or essential to an artist’s vision i.e. social practice projects involving food)

ELIGIBILITY 

Two levels of Community Arts Organizations and Projects funding are available this year:  

  • Level 1: up to $1,000 
  • Level 2: up to $2,000 
  • Please submit your grant request amount dependent on your actual need. This may enable funds to be available for other organizations. An organization may apply for and receive only one Level 1 or Level 2 grant per year. 

Level 1 Eligibility Criteria: Up to $1,000 

  1. Applicants must be a “not-for-profit” arts or an educational institution, IRS 501(c)(3) status is not required. Individual artists may apply for grant funding. Applications from individuals who are not visual or performing artists will not be accepted.  
  2. Applicants must be applying for an opportunity that specifically enhances art awareness and participation, enhances art learning, supports existing arts or diverse cultural organizations, or encourages arts and economic development (as described previously). 
  3. Applicants must provide Beaverton Arts Program with an Employer Identification Number (EIN). You can receive an EIN within minutes online at www.irs.gov. If awarded grant, you will be required to submit a complete W9 form. 
  4. Serve Beaverton residents.  NOTE: Events or activities must take place within the Beaverton School District boundaries (http://www.beaverton.k12.or.us/depts/facilities/boundary/ Click on all schools + BSD facilities map) 
  5. Applications by social service agencies, religious organizations, or private businesses will be accepted only if application is made in partnership with a not-for-profit arts or cultural organization, or individual artist for a joint project, with the arts or cultural organization acting as the lead applicant. 
  6. Applications will be accepted to support capital expenditures such as the acquisition of public art, but may not be used for capital campaigns. 
  7. If an organization received a Beaverton Arts Program Grant for FY 19-20, a final report for that grant must be submitted on time to be eligible for a grant for FY 20-21. If the grant-funded project has not yet been completed, please explain. 
  8. Applicants must provide an itemized list of revenue and expenditures for the proposed activity in the application. 

Level 2 Eligibility Criteria: Up to $2,000   

  1. Must meet the Level 1 criteria above. 
  2. An organization must have IRS 501(c)(3) status or be a public school. (Upon request, a letter verifying status must be submitted). 

MID- AND POST-PROJECT EVALUATION 

Through multiple phases of the project, grant recipients may be required by city staff to provide a project update that may include expense reporting, project documentation (photographs, video, and/or text), related press, and an assessment of whether grant objectives are being met successfully.   

At the conclusion of the project, grant recipients will be required to submit a final report which will include expense reporting, project documentation (photographs, video, and/or text), related press, and a project narrative that addresses the scope of the project as realized, successes, and any areas where grant recipient encountered difficulties or diverged from the original proposal as submitted. 

APPLICATION CHECKLIST 

Proposals for the Art Lives Here grant will only be accepted if the application form is completed and submitted online through www.BeavertonOregon.gov/ArtSubmit with required documentation including: 

  • Project narrative 
  • Project budget 
  • If applicable, up to six images or media files which visualize or demonstrate examples or sketches of your proposed project and/or previous work. Applicants may also submit other supporting material – such as a brochure, newsletter, past review, etc.  

GRANTS STAFF & REVIEW COMMITTEE  

  1. Beaverton Arts Program staff and Beaverton Arts Commission board members will review proposals according to the established eligibility criteria.  
  2. Awards will be based on grant panel’s recommendations. 
  3. Grant applicants can anticipate notification of grant award status in May 2020. 
  4. Notification and information on award status can only be given after the grants process is complete. 

GRANT ASSISTANCE 

For questions about the grant guidelines or application, contact the Beaverton Arts Program at 503-526-2471 or artsmail@beavertonoregon.gov.

City of Beaverton