ART LIVES HERE PROJECT GRANTS

The Art Lives Here: Place and Neighborhood-Based Projects program aims to support and nurture community-led place and neighborhood-based art projects that activate and enliven publicly-accessible places and enhance the quality of life in Beaverton’s eleven neighborhoods.

Project duration may vary and could be a one-time placemaking event, performance or other artwork installation that is on display temporarily or permanently. Proposals will be considered on a case-by-case basis and can include but are not limited to: design interventions, community projects, festivals, performances, public art, streetscaping, landscaping, and functioning public amenities such as creative wayfinding, decorative benches, tables and bicycle racks.

Applicants should provide detailed information on what opportunities for which they are seeking funding, the challenges or site conditions that are being impacted and what this project would contribute to the residents of Beaverton. In short, we are asking applicants to get to the heart of why this project is relevant to the community and public space for which it was imagined, and what you hope to achieve both short and long-term if this project is awarded a grant.  Please note: 

  • Public place is defined as an area that is accessible, highly visible and open to the public, such as an alley, park, plaza or street. Projects can be on private property so long as they meet the definition of a public place.
  • Proposals can be conceptual and do not need to identify all details regarding implementation and permitting specifics (e.g. insurance needs, precise location details, design qualifications, etc.). Grant recipients will receive guidance from City Staff to facilitate these implementation areas for their projects 
  • Applicants are encouraged to instigate collaborative creative and community partnerships and should consider inclusivity in their approach.

2019 PILOT PROGRAM BUDGET 

In 2019, the City of Beaverton will invest a maximum of $15,000 in grants through the Art Lives Here program. Should the program be successful, we hope to be able to offer additional funds in subsequent years if the program is continued.  

  • Funding requests may be up to $5,000 per project 
  • This is not a matching-grant but we encourage applicants to leverage other funds raised to augment their projects. Applicants should include either potential or confirmed funding sources in their project budget.  
  • If the applicant is requesting the full award amount and their project budget falls over that amount, a clear fundraising plan must be presented with the application 
  • Crowdfunding and fundraising through community engagement activities is encouraged 
  • The 2019 funding goal is up to three projects 

2019 PROGRAM TIMELINE 

  • Call for proposals: Wednesday, January 2, 2019 
  • Submission deadline: Thursday, March 14, 2019, 5:00 PST 
  • Award Notification: May 2019 
  • All funded activities must take place between July 1, 2019 and June 30, 2020.  

APPLY ONLINE 

All applications must be submitted online at www.BeavertonOregon.gov/ArtSubmit.  

PROGRAM GOAL

Informed by Beaverton’s Community Vision, the goal of the Art Lives Here program is to support place and neighborhood-based revitalization and activation projects that:   

  • Enrich the lives of Beaverton residents and visitors by integrating arts, culture and creativity into daily life and neighborhoods and making them accessible for all 
  • Nurture community collaboration; encourage partnership among artists and creative industries, businesses, cultural and other non- and for-profit organizations 
  • Contribute to economic vitality, instigate neighborhood revitalization and beautification, and promote our city as a place that is welcoming, vibrant, responsible, friendly, safe, and active. 
  • Inspire creativity and innovation by providing opportunities for local and regional talent, both emerging and established. 
  • Demonstrate cultural diversity, social equity and inclusiveness through the engagement of arts, culture and creativity in neighborhoods 
  • Recognize and honor community identity and heritage; preserve and commemorate local and multicultural traditions and histories 
  • Animate and enliven public spaces  
  • Increase public safety and awareness 
  • Capitalize on community assets and identity 
  • Create public spaces that promote health, happiness and wellbeing

ELIGIBLE APPLICANTS 

All applicants will be considered, but it is advisable that the primary applicant identify as one of the following: 

  • Neighborhood Association Committees (NACS) or neighborhood-based group 
  • Business Development Association or Chamber of Commerce, etc. 
  • Business or placed-based organizations (non- and for-profit) 
  • Individual professional artist or artist collective 
  • School groups in the Beaverton School District 

The following INELIGIBLE APPLICANTS may participate through endorsement or partnership with the above eligible applicants, but may not apply directly: 

  • Religious organizations, government agencies, political groups, district councils, hospitals, or newspapers.  
  • Individual Students 

ELIGIBLE PROJECTS 

Proposals will be accepted and considered for projects that: 

  • Are located in either an indoor or outdoor public place within the City of Beaverton, and are consistent with city policies and municipal code 
  • Retain a project coordinator, either volunteer or paid position, who will act as the sole liaison with City Staff and will initiate, plan, implement and provide evaluation materials to the City. 
  • Align with the program’s goals and objectives 
  • Are tactile, physical or experiential objects or events that could inspire long-term, sustainable change in public places 
  • Indicate a desired timeline or lifespan for the project (timelines may be flexible and evaluated on a case-by-case basis) 
  • Are free and open to all members of the public 
  • Comply with applicable design standards for accessibility based on the Americans with Disabilities Act (ADA)

ELIGIBLE EXPENSES 

Art Lives Here funding may be used to cover expenses directly related to the project, such as: 

Planning & Personnel 

  • Project management, volunteer coordinator, community organizer 

Professional Services & Fees 

  • Permits (parks, construction, etc.) 
  • Professional consultants (designer, engineer, artist, etc.) 
  • Insurance (see Insurance & Liability Coverage below) 

Material, Supplies & Maintenance 

  • Art supplies (paint, printing, etc.) 
  • Building materials 
  • Equipment rental (audio/visual, tents, tables, etc.) 
  • Landscaping (soil, shrubs, plants, mulch, rocks, logs, etc.) 
  • Installation / De-installation 
  • Maintenance needs 

INELIGIBLE PROJECTS & EXPENSES 

Project funds may not be used for: 

  • Projects on private property that are not publicly-accessible 
  • Projects that have restricted participation and public access on the basis of race, gender, creed, origin, age, disability 
  • Purchase of facilities 
  • Maintenance, operation or retroactive funding of existing projects 
  • Activities that are not tied directly to program objectives 
  • Re-granting 
  • Fundraising activities 
  • General operating expenses and activities 
  • Surveys or studies 
  • Financial awards 
  • Cash reserves and endowments 
  • Food and beverage (unless demonstrated as a primary need or essential to an artist’s vision i.e. social practice projects involving food) 

CONTRACTING & PAYMENTS 

All projects require a funding agreement between the grantee and the City of Beaverton before funds are awarded.

Typically award money is paid out in two to three disbursements, depending on the scope of work and expected deliverables:  

  • After a contract between the City of Beaverton and the grantee has been completed.  
  • Near completion or execution of project. Payment amounts and real costs can be negotiated under the terms of the agreement with the City of Beaverton.  
  • A retainer amount held until final report, evaluation and images have been received by City Staff. 

INSURANCE & LIABILITY COVERAGE 

The following insurance MAY be required, depending on the scope of work: 

Workers’ Compensation - State mandated coverage for employees injured on the job. Sole Proprietors (those with no employees) are not required to carry Workers’ Compensation. It is important to notify the City if this rule applies to you. 

Business Auto Liability - Coverage for liability (negligence) claims by a third party related to the operation of an automobile. Auto insurance is required of all contractors who will be operating a vehicle as part of their contractual duties for the City. The standard limit required $1,000,000.  Contractors who use their personal vehicles can substitute their personal auto insurance for the business auto requirement.  It is important to notify the City if this rule applies to you. 

General Liability - Coverage for liability (negligence) claims by a third party related to bodily injury (injury to another person) or property damage (damage to another person’s property). Limits will vary depending on the scope of work.  

Professional liability - Coverage for claims related to a "professional’s" error in judgment, planning or design. Examples of work requiring professional liability are architectural designs and engineering studies. NOTE: if a third party is hired to do such work, that third party is allowed to carry the insurance. 

In order to determine what type of insurance is required, final grantees will need to provide details on:

FOR PHYSICAL ARTWORKS: 

  • What is the work? (medium, materials, weight, size) 
  • Where event will be located and how many people will attend? Will food and beverage be served? 
  • How many people are part of the process from inception to completion? 
  • Are these people employees or all sole proprietors? 
  • Is specialized/certified knowledge required of the project such as engineering studies or architectural rendering? 
  • How will it be installed; where will it be installed; who will be installing it? 
  • Will the public have access to the space during the installation? 
  • What, if any, special equipment is necessary to install and who will be handling the equipment? 

FOR EVENTS:

  • Where will event be located and how many people will attend?  
  • Will food and beverage be served and if so, by whom?  
  • How many people are part of the process from inception to completion? 
  • Are these people employees or all sole proprietors? 
  • Will alcohol be served on premises of event? 

IMPORTANT!  Your contract with the City includes indemnification. You are responsible for any claims that arise out of your work with the City. Even if insurance is waived, it is in your best interest to determine any exposures and potentially purchase insurance to cover that exposure. 

ACCESSIBILITY 

This information can be made available in large print or audio tape upon request. Language translators, assistive listening devices, or sign language interpreters will be made available at any public meeting or program with three business days advance notice. To request these services, please email artsmail@BeavertonOregon.gov and reference Arts Program Grants.

SELECTION REVIEW CRITERIA 

Submissions will be reviewed by designated representatives of the City of Beaverton and the Beaverton Arts Commission. The following factors and criteria will be used to evaluate proposals: 

  • Neighborhood Participation & Community Partnerships (20 Points): Clearly define how the project will provide a creative solution for specific issues in the proposed area. Demonstrate community support and collaboration, and how the project will create strong partnerships in the neighborhood. 
  • Creativity, Artistic Quality, Scope & Merit (20 Points): Proposals should be innovative, well-defined, goal-oriented, original and either visually or experientially compelling, and draw on community resources and talent. 
  • Planning, Feasibility & Maintenance (20 Points): Proposals should demonstrate how feasible the project is in terms of timeline, budget and available resources. Explain how the project will be safely produced, installed, maintained and removed. 
  • Economic & Community Vitality, Leverage (20 Points): How well does the project address the objectives of the grant program and catalyze a vision to enhance the vibrancy and economic vitality in a neighborhood? Proposals should include measurement tools for reporting on the success of the project, and addressing challenges or opportunities in the neighborhood. 
  • Community Benefit & Social Impact (20 Points): Proposals should demonstrate how the project represents and boasts community identity, heritage, engagement and sense of place. 

POST- AND MID-PROJECT EVALUATION 

Through multiple phases of the project, grant recipients may be required to provide a project evaluation that includes expense reporting, project documentation (photographs, video and/or text), related press, an assessment of whether grant objectives were met and how the project was successful. 

APPLICATION CHECKLIST 

Proposals for the Art Lives Here grant will only be accepted if the application form is completed and submitted online through Submittable with required documentation including: 

  • Project Budget 
  • Up to six images or media files which visualize or demonstrate examples or sketches of your proposed project. This may include previous work but proposed work must be included. 
  • Information and photos that capture the desired site or place. 
  • Minimum of one letter of endorsement (formal letter or email) from a City Councilor, registered NAC, business association, other place-based community organization or professional affiliate. 

GRANTS STAFF & REVIEW COMMITTEE 

  1. Beaverton Arts Program staff and Beaverton Arts Commission board members will review and evaluate proposals according to the established eligibility criteria.  
  2. Awards will be based on grant panel’s recommendations. 
  3. Grant applicants can anticipate notification of grant award status in May 2019. 
  4. Notification and information on award status can only be given after the grants process is complete. 

GRANT ASSISTANCE 

For questions about the grant guidelines or application, contact the Beaverton Arts Program at artsmail@beavertonoregon.gov.

CALL TO CHOREOGRAPHERS/DANCERS 

DEADLINE to apply is Thursday, February 28, 5:00 p.m., PST 

The City of Beaverton Arts Program is seeking proposals from choreographers to create and perform a dance as part of Ten Tiny Dances on Saturday, July 13, 2019. Ten Tiny Dances has become an annual event in Beaverton since 2009. Beaverton Ten Tiny Dances is an opportunity to present both contemporary and traditional dance, to highlight and make public the rich mix of cultures in Beaverton, and to expose audience members to culturally diverse performances in Beaverton. The event presents both contemporary dancers and traditional/ethnic dancers on 4’ x 4’ stages in non traditional/unexpected performance locations. The format offers choreographers the opportunity to explore the concept of creative limitation, and the small stage also puts dancers in very close contact with the audience. Artists are offered the opportunity to create site a specific performance. The city’s Arts Program actively promotes the event and the audience has been large and receptive.

ARTISTIC CHALLENGES AND OPPORTUNITIES 

  • Use of 4’ x 4’ stage 
  • Dance being between three to eight minutes in length 
  • Audience will be close to performers and may be on three or four sides 
  • Concept of creative limitation (see above) 
  • Site-specific stage locations: each year we are intentional about choosing stage locations that are unique, are in response to a particular condition or environment, or are underutilized or considered unusual places to experience a performance of this nature. In 2019, performances will be held at five locations near The Round (open plaza space), Crescent Connection Trail (linear park with natural areas, wetlands, and along the MAX line) and Beaverton Transit Center (the region’s busiest multi-modal transit center.) Of these three locations, specify which one sounds most exciting or appropriate for your intended performance. 
  • Please make sure your proposal does not violate a traditional form, but perhaps expands that form to make it appropriate to our structure
  • Creativity is encouraged! 
  • Choreographers must make sure that the dance is well-suited to outdoor stages in unexpected places 
  • Dance will be presented multiple times through the course of the event 
  • Music level is difficult to control because of being outside 
  • Dancers are encouraged to surprise, delight, or challenge the audience, but they must be family-friendly and appropriate for outdoor, public audiences 
  • Dances can use more than one performer as well as recorded music or live musicians 

ARTIST SELECTION PROCESS AND CRITERIA  

A selection panel will review submissions from choreographers and make recommendations to the event coordinator and artistic director. We are specifically looking for the following.  

  • Artistic merit
  • Artists interested in the concept of creative limitation/constraint, and who are eager to work with the artistic challenges listed above; 
  • Artists representing a range of artistic styles; 
  • Artists who demonstrate clear vision, artistic innovation, and artistic rigor 
  • Dancers representing the ethnic cultures of Beaverton (including artists of European-American descent);  
  • Choreographers/dancers representing either contemporary or traditional/ethnic forms 

Ten choreographers will be selected, representing traditional/ethnic and contemporary styles. It is anticipated that the majority of these choreographers/dancers or their work will represent the ethnic populations of Beaverton which include Spanish-speaking, Russian-speaking, Asian and Pacific Islanders, Native American, African-American, African, Middle Eastern, Slavic and others. We encourage proposals from choreographers that draw from contemporary or traditional/ethnic backgrounds and dance forms, and collaborations between choreographers and choreographers and musicians. 

COMPENSATION AND ARTIST REQUIREMENTS  

Each choreographer will receive $1,300. No additional funds are available for travel, musicians, etc. Choreographers decide how to use the $1,300. 

Choreographers must: 

  • Attend one (1) informational meeting of all artists 
  • Participate in a facilitated talk-back (dialogue) session with audience members following the event. Choreographers must participate in the event, and dancers are invited to participate if they choose. 

Choreographers and dancers must: 

  • Attend run-through and bring music to perform the piece the evening of Friday, July 12, 2019 
  • Be on site at least 1.5 hours prior to the event on Saturday, July 13, 2019
  • Perform their dance five times during the event 

Choreographers will receive the full $1,300 fee only if they participate in these five activities. 

TO APPLY  

DEADLINE to apply is Thursday, February 28, 5:00 p.m., PST 

All applications must be submitted online: www.BeavertonOregon.gov/ArtSubmit.   

It is strongly recommended that you attend a pre-application meeting. 

  • Written description of your 3-8 minute dance piece. Please provide a clear description of the concepts and dance/performance forms you will utilize and how your performance relates to the 4'x4' stage. Description can be no longer than 250 words. 
  • Specification of which site-specific stage location sounds most exciting or appropriate for your intended performance and why.
  • How you would categorize/classify your dance style.  
  • Resume/vita, no longer than 2 pages, in pdf format attached to your online application 
  • Link to webpage showing video of your previous choreography and performance.   
  • It is the applicant’s responsibility to identify exactly which 3-5 minute segment(s) of the web link the selection panel should watch. The review panel will not be able to watch more than the 3-5 minute section(s). 
  • The selection committee finds it very helpful if the web link contains work that was done in a confined space, on a small stage, or if a 4’ x 4’ square is taped on to the floor representing the stage size.  

APPLICATION ASSISTANCE 

We are looking forward to receiving materials from a variety of qualified contemporary and traditional/ethnic choreographers/dancers. We do not want this application process to dissuade qualified choreographers from applying (for example, those with limited English skills). If you are interested and need assistance, please contact us. 

Please do not hesitate to email (artsmail@BeavertonOregon.gov) or call (503-526-2471) if you have questions or need assistance.

City of Beaverton